Location: Geneva, Switzerland
Reporting to: co-chairs of global retreat
Type of contract: part-time consultant or temporary employee
Start date: 1 July 2021 – 1 September 2022
Application deadline: 22 June 2021
Oak Foundation commits its resources to address issues of global, social, and environmental concern, particularly those that have a major impact on the lives of the disadvantaged.
Through our grant-making, we support others to make the world a safer, fairer, and more sustainable place to live. With offices in Europe, India, and North America, we make grants to organisations in approximately 40 countries worldwide.
Oak Foundation holds a Global Retreat for all its staff every five years. Our hope is that the next Global Retreat will provide us with the space to:
• inspire and drive us to elevate Oak’s mission in the world;
• learn from each other and gain new skills;
• explore challenges and opportunities to define our role in building positive change;
• connect and strengthen our internal networks, work smarter, and build bridges.
We are searching for a coordinator for our Global Retreat, which will take place from 18-22 July 2022. The event will take place at the Hotel Intercontinental in Lyon, France. We are looking for someone to work as follows:
1. 60 per cent from July 2021 to February 2022
2. 100 per cent from February 2022 to September 2022
The responsibilities for the retreat are described below. If time allows, the coordinator could also be requested to assist on other events and activities that take place within the foundation.
The coordinator fills an important role in planning the Retreat. During the first few months, the coordinator’s primary job is to help the co-chairs to: book vendors (i.e., photographer and writers, etc.) for activities and events; organise dinners and activities at the event location; take meeting minutes; follow up on requests; and coordinate the various exploratory meetings of the committee and subcommittees.
In addition to the above, the coordinator’s job is centred on creating an organisational system to facilitate the work of the committee members and others. These tools should help map all relevant information for participants.
The coordinator also: creates a working budget; drafts communications to staff for co-chairs; drafts a survey to register guests to the Retreat; creates food allergy records to tailor catering; finalises all logistics for speakers and special guests; coordinates with vendors; drafts agreements; and creates schedules for deliverables.
A few months prior to the Retreat, the coordinator: finalises all agreements with vendors and speakers; collects bios and information to be used in the programme; provides draft material for the formal programme for internal and external guests; and maps Retreat logistics, which involves several weeks of organising and coordinating with committee members, hotels and vendors.
The coordinator will be expected to travel a few times from Geneva to Lyon, the conference site, to visit the venue and potential locations for events.
The coordinator’s main job at the Retreat will be to make sure that all of the logistics, which will be carefully planned, fit together seamlessly at the Retreat. During the Retreat, the
coordinator will be responsible for all aspects of the lodging, vendors and venues (including ensuring and trouble shooting any IT needs in the meeting rooms). The Retreat coordinator also act as an “event producer” during the Retreat and needs to manage the technical needs of staging several sessions in one day.
Post Retreat responsibilities
With assistance from a co-chair and President, the coordinator will: finalise all invoices; present a final budget to the Director of Administration and President; assemble all
photographic records; liaise with speakers/presenters; draft surveys and a survey report; and gather all communication material needed for a final Retreat report, among other tasks.
The ideal coordinator will have:
• extensive event planning experience;
• high attention to detail;
• the ability to travel to Lyon, France;
• the ability to juggle a wide range of responsibilities that may demand ongoing reprioritisation;
• demonstrated ability to work both independently and as part of a team;
• poise, maturity, warmth, curiosity, humility, and a good sense of humour;
• excellent oral and written communication skills in English. A second major language and/or a region-specific expertise would be an asset;
• demonstrated openness and capacity to learn quickly;
• excellent computer skills (Office, e-mail, database management, desk research); and
• committed to Oak’s organisational values.
How to apply
To apply, please send your curriculum vitae and a covering letter by e-mail only to – email@example.com no later than 22 June 2021. In the subject line please put Retreat
coordinator – Oak. Applicants must be able to work as a consultant in Geneva, or have an EU or Swiss nationality or valid work permit. Please note that we will only be contacting
By submitting your application, you confirm that you have read and understood Oak’s job applicant’s data privacy notice.
he Private Sector Engagement Department (PSED), supports The Global Fund Secretariat in mobilizing resources and technical assistance for country programs around the world. PSED plays an important role in engaging private sector partners to increase resources and to develop innovative solutions to scale up the fight against HIV/AIDS, tuberculosis and malaria.
1- Cross sectoral partnership platform building and resource mobilization
Finalize the design of a solid and compelling concept for the global cross sectoral platform;
Develop key materials, including platform ‘s principles, branding, brochure / website and a plan to recruit members, especially tech leaders. Support communications and dissemination within the platform and externally.
Map out the landscape for resource mobilization, financial and expertise, develop and lead the execution of a resource mobilization plan;
Lead on the recruitment of platform’s members.
2- Cross sectoral partnership platform’s management
Develop and implement the governance structure and ways of working of the platform;
Organize and facilitate meetings along key workstreams. Closely coordinate with the Global Fund’s Private Sector Engagement colleagues in charge of needs assessment, partnerships management, on-the ground implementation and knowledge management;
Develop the annual plan and coordinate annual reporting on the work of the coalition, as well as quarterly progress report.
Consider long-term sustainability scenarios for the management of the coalition.
3- Visibility and network development
Proactively engage and develop strong collaborations with existing and new key strategic partners;
Facilitate meetings and visibility in relevant forums and events, such as DAVOS, UNGA, etc.
4- Strategy development and cross sectoral partnership platform coordination
Coordinate with Global Fund country teams on in country engagement plans and strategies
Implement within the platform key Global Fund frameworks for private sector engagement;
Coordinate with key internal stakeholders, especially the DSCF coordinator within the Technical Assistance and Partnerships (TAP) team, the Private Sector Engagement Team, Country Teams. And IT.
The Geneva Centre of Humanitarian Studies is offering an executive short course on Media and Humanitarian Action – 3-7 May 2021.
- Geneva, Switzerland
Join a small and dynamic team to develop and strengthen the vibrant CERN Alumni Network. Launched in 2017, the Network has three main objectives:
- To provide an institutional link to the Organization and its people as well as to demonstrate the positive impact on society of a professional experience at CERN;
- To leverage the support of CERN Alumni ambassadors for CERN’s and its Collaborations’ mission and for fundamental research;
- To support early career physicists and engineers who might be considering a career outside of academia.
The successful candidate will support the Head of Alumni Relations in delivering the overall programme, including tasks such as: identifying, cultivating and stewarding alumni, organising events, creating compelling communications and producing analytics and reports on the Network and on alumni activities.
As Alumni Relations Support Officer in the Alumni team, you will:
- Identify, cultivate and steward members and potential members of the CERN Alumni Network.
- Promote the Network and its benefits via online social networking sites such as the alumni.cern platform, LinkedIn and other platforms, and contribute to developing new ways of leveraging alumni engagement.
- Establish, develop, and maintain effective relationships with a wide range of alumni, through regular communication via direct contact, the alumni.cern website, social media, phone, email, meetings and events.
- Produce and publish engaging and relevant content for alumni.cern and other channels, in different formats, including written, video and audio.
- Ensure an excellent user experience, providing timely support.
- Track and report on alumni.cern and social media metrics and analytics.
- Contribute to the development of a comprehensive alumni calendar of in-person and virtual activities and events.
- Maintain awareness of emerging technologies, best practices and tools, and engagement techniques to approach the relevant audience.
Bachelor’s degree or equivalent relevant experience in the field of communications, public relations, international relations, digital media and/or marketing or a related field. or a related field.
- Experience of community-building and fostering professional relationships with different stakeholders and constituencies within an international organisation.
- Experience of public relations and customer service, preferably in an international environment.
- Experience in several of the following fields: digital communications; social media campaigns; preparing fact sheets; newsletter editing; content creation (writing, presentations, audio-visual material); evaluation and monitoring of communications plans; web authoring).
- Experience of event organisation (planning, execution, follow-up).
- Experience in data analytics, and an understanding of organisational and administrative processes and systems.
- Experience working in website creation – experience with community management platforms an advantage.
- Stakeholder relationship management.
- Internal communications; such as, but not limited to social media channels, organisational newsletters.
- Event organisation and management.
- Use of office software packages; to produce reports, analytics and engagement metric.
- Achieving results: delivering prompt and efficient service taking into account customer needs.
- Communicating effectively: selecting the appropriate medium and forum to communicate.
- Working in teams: building and maintaining constructive and effective work relationships.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements being willing to work on different projects simultaneously.
- Working in the Interest of the Organization: behaving consistently with CERN’s values and goals.
Excellent spoken and written English is essential. Proficiency in French would be an advantage, or the undertaking to acquire it rapidly.
Eligibility and closing date:
Diversity has been an integral part of CERN’s mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 23.04.2021 at 12pm CET.
Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
These functions require:
- Work during nights, Sundays and official holidays, when required by the needs of the Organization.
Job grade: 4-5
Job reference: IR-DS-AR-2021-32-LD
Benchmark Job Title: Communications/Public Relations/External Relations Support Officer
- Design and implementation of a communication strategy for the center
- Creation and production of content to maximize the impact of E4S (website, social networks, newsletters, annual report)
- Management and monitoring of social media channels
- Management and maintenance of the website
- Organization and promotion of events (in collaboration with the rest of the team); management of the stakeholder contact database.
- Completed university studies of MSc level (ideally journalist or communication specialist) and appropriate professional experience of at least three years in a similar position
- Strong aptitude and understanding of the communication aspects of stakeholder engagement (internal and external audiences);
- Mastery of the different communication technologies, including social media, WordPress, CRM platforms such as Salesforce, etc
- Ability to synthesize complex organizational and scientific information and convert it into a language understandable to a broad range of stakeholders; experience in journalism is a highly valuable asset
- Strong interest in the areas of sustainability and technology
- Strong sense of organization and quality
- Proactive personality, autonomous but with a strong sense of teamwork
- Proven flawless command of written and oral English
- Excellent command of French, German a valuable asset
As soon as possible
1 year, renewable
The European Centre for Public Affairs is offering the following online training session:
Thursday 4 March 2021, 12.00-13.30
Trainer: Dr Glenn O’Neil
Increasingly, organisations are using advocacy to bring about policy and practice change in a wide variety of areas, from public health to the environment.
However, there are specific challenges in being able to evaluate the contribution of advocacy to any progress seen.
This training will present an overview of the challenges faced, assess various methodologies and the possible solutions that exist to evaluate advocacy and public affairs initiatives, irrespective of location.
Free for members of the ECPA and a fee of 100 euros will be asked of non-members.
The Global Fund, Geneva has 10 new communication job openings:
- Associate Specialist, Digital Publishing, Communications Department – GL C – French Speaking
- Specialist, Media – GL D – French Speaking
- Associate Specialist, Executive Communications – GL C – Defined duration until March 2026
- Associate Specialist, Social Media – GL C – Defined duration until March 2026
- Associate Specialist, Media – GL C – Defined duration until March 2026
- Specialist, Creative Partnerships – GL D
- Associate Specialist, Translations – GL C – French Speaking – Defined duration until March 2026
- Lead, Creative Studio – GL D – French Speaking
- Associate Specialist, Operational Communications – GL C – Defined duration until March 2026
- Lead, Internal Communications – GL D